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Garden Fleet

Garden Fleet is a mission-driven initiative for restoring our oceans and coastlines. We deploy low-cost cleanup fleets to remove plastic waste and revive marine life through mangrove reforestation, empowering coastal and Indigenous communities to protect the planet’s most fragile ecosystems.

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[-] Proposal Summary

This proposal requests support to strengthen and scale Garden Fleet Palawan from an early-stage, volunteer-supported pilot into a consistent, fundable, well-governed coastal restoration programme delivering measurable outcomes in plastic removal, mangrove restoration, and community participation.

Garden Fleet’s approach combines two complementary service streams:

  1. Coastal Plastic Cleanup Services — systematic removal of plastic waste and marine debris from beaches, mangroves, and near-shore environments through locally crewed missions.
  2. ESG Compliance & Impact Verification Services — transparent tracking of plastic removed, trees planted, jobs supported, and carbon/environmental benefit metrics through structured reporting, providing a credible evidence layer for donors and corporate ESG partners.

Support will be used to establish the minimum operational base, strengthen field delivery reliability, and implement donor-ready governance and reporting routines. The aim is to move from “occasional cleanups” to a repeatable monthly/weekly mission rhythm, supported by clear role structure, cost control, evidence publishing, and a practical pathway to partnerships (LGU coordination, education institutions, and recycling/value-chain partners).

[+] Project Summary

Garden Fleet Palawan is a Palawan-based pilot initiative focused on coastal plastic cleanup and ecosystem restoration, with emphasis on practical delivery and transparent impact reporting. The project currently operates in a lean startup mode, using a small team structure and volunteer coordination to run small-scale cleanup activity in partnership with local stakeholders.

Project at a glance

  • Proposed name: Garden Fleet Palawan
  • Current operating base: Palawan, Philippines (local pilot operations supported by remote coordination)
  • Primary service delivered today: Small-scale beach cleanups with volunteers and stakeholder collaboration
  • Planned service expansion: Repeatable cleanup operations + verified ESG impact reporting + education programmes + recycling pathway development
  • Current resources: Personal devices (phone/laptop), basic remote collaboration tools, informal printing/scanning options
  • Primary constraint: Funding and scale (equipment, continuity staffing, transport, evidence capture, and partner activation)
  • Who benefits: Coastal communities and stakeholders (cleaner shorelines, improved ecological health, local work opportunities, stronger environmental outcomes)

Garden Fleet’s mission is highly visible and naturally community-supported because cleanup activity is broadly recognised as a pro-social contribution. The main development need is not “proof that it works” — but the systems, continuity, and resources required to make delivery consistent, scalable, and funder-ready.

[+] Involved Parties

  • Garden Fleet Leadership & Management Team<br> Responsible for strategic direction, partnerships, and project governance. Includes executive leadership, operations coordination, and finance/admin function (with some role overlap at startup stage).
  • Local Operations Team (Palawan)
    Coordinates local activity delivery, volunteer participation, site logistics, and field documentation/evidence capture.
  • Volunteer Participants & Community Stakeholders
    Individuals supporting cleanup missions and local mobilisation. As funding strengthens, volunteer intake becomes more structured through onboarding, supervision, and role clarity.
  • Local Government Units (LGUs) and Community Hosts
    Potential enabling partners providing legitimacy, local access, coordination support, and alignment to local waste management and environmental priorities.
  • Corporate ESG / CSR Partners and Donors
    Funders and sponsors seeking credible, measurable ESG outcomes with confidence that funds are controlled, traceable, and producing real-world impact.
  • Recycling / Processing and Value-Chain Partners
    Required to progress from “cleanup” to “systemic waste removal,” ensuring collected plastic is handled responsibly through onward processing pathways.
  • Independent Observers / Research Bodies (optional)
    Potential academic or third-party stakeholders supporting evaluation, learning, and credibility as the model scales.

[+] Operational Strategy

The project will be delivered through the standard three-phase Project Health Control (PHC) deployment model. Each phase is designed to add structured governance, reduce risk, and establish mechanisms for traceable value contribution, without placing unnecessary burden on participants or host agencies.
  • Pre-start 7-Day Review: PHC Tooling used to produce a ‘green light’ Report.
  • Setup Phase: A rapid 2-month deployment of core PHC Systems.
  • Continuation Phase: A renewable 12-month operational period focused on scalability and localized implementation.

[+] Phase 1: Pre-start 7-Day Review

Timeline: 1 Week

Focus: Diagnostic review to confirm feasibility, define participant roles, and assess pilot readiness.

Activities:

  • Conduct stakeholder briefings to introduce PHC methodology. Identify suitable host location(s) and participant recruitment strategy.
  • Perform SCALPED-based analysis to review concerns, actions, stakeholder fit, and expected deliverables.
  • Align with [project owner/sponsor] compliance requirements and ensure non-interference with UC eligibility.
  • Produce a “Go / No-Go” advisory report, including:
    • Risk map
    • Participant role profiles
    • Timeline for Setup Phase
    • Baseline concerns register

Deliverables:

  • PHC 7-Day Review Report (with SCALPED indicators)
  • Draft stakeholder map and engagement plan
  • Participant intake strategy
  • Pilot budget confirmation aligned to Appendix 6 cost model
  • A "Go / No-Go" advisory summary

[+] Phase 2: Setup

Timeline: 2 Months

Focus: Onboarding and setup of PHC systems, consultant induction, and local engagement.

Activities:

  • Finalise list of participants and assign Trainee roles.
  • Deploy PHC Timechunk tracking system and assign access credentials.
  • Conduct orientation and light training for participants (e.g. PHC Portal usage, activity recording).
  • Define expected hour allocations (e.g. 33–36 hours/month).
  • Appoint PHC Mentors and Consultant oversight team.
  • Engage local host organisation for logistical and moral support.

Deliverables:

  • Fully operational PHC dashboard for tracking
  • Trainee onboarding complete, with assigned goals
  • Risk mitigation plan (live)
  • Public communication materials (optional)

[+] Phase 3: Continuation

Timeline: 3 Months (Renewable)

Focus: Real-time monitoring, adaptive support, and data gathering for public value evaluation.

Activities:

  • Weekly tracking of Trainee time entries and issue logging
  • Monthly reviews with Mentors and participating bodies
  • Performance-based progression to Admin level (optional)
  • Evaluation of participant satisfaction, skill acquisition, and system integrity
  • Prepare summary reporting for funders, public bodies, or potential scale-up discussion

Deliverables:

  • Regular Project Health Reports and Performance Reviews.
  • Scalable team structure, with additional Consultants deployed as needed.
  • Annual Stakeholder Review and Renewal Plan.

[+] Expected Outcomes

Near-term outcomes (0–3 months)

  • A clear project plan defining scope, priorities, and minimum monthly service package.
  • A basic operating structure for People / Finance / Marketing, including role clarity and simple routines.
  • A practical equipment and workspace plan (starter kit requirements, custody responsibility, secure records approach).
  • Baseline service rhythm established (monthly minimum cleanup mission, scaling where capacity allows).
  • First set of credible proof outputs published: photos, locations, participation, waste captured, and spend summaries.
  • Donor-ready transparency pack created: simple finance summary + receipts capture + activity evidence.

Medium-term outcomes (3–12 months)

  • Regular cleanup missions delivered at predictable cadence (monthly baseline, moving toward weekly where viable).
  • A repeatable impact reporting format suitable for donors and ESG partners (outputs + outcomes + spend traceability).
  • Early partnerships activated (LGU coordination, schools/education engagement, recycling pathway progress). Stabilised operational delivery through initial paid continuity roles (operations + admin/finance + outreach).
  • Early measurable improvements in ecological health indicators (cleaner shorelines, reduced visible plastic in priority zones).

Longer-term outcomes (12+ months)

  • A scalable operating model that can be replicated beyond the initial pilot zones.
  • Stronger local green-job creation and workforce development pathways (including inclusion of Indigenous communities where applicable).
  • A proven “delivery + verification” model where Garden Fleet becomes known for measured outcomes with radical transparency, reducing greenwashing risk and increasing donor confidence.
  • Mature service expansion into structured education programmes and sustained recycling/value-chain integration.
  • A credible platform for larger ESG partnerships and multi-site operations driven by verified, published performance evidence.

[+] Cost Structure

CategoryDescriptionTotal Cost
IT Services and ToolingFilemaker, Mindmanager, Conferencing, Development Apps (one off contribution)£1,900
PHC Start Pack - Hardware (*1)A set of 5 Single Board Computers, Monitor and UPS£1,442
PHC 7-Day Review (*2)PHC Service for Pre-start Review (7 days)£277
PHC Setup (*2)PHC Service during 2-month Setup Phase£2,076
PHC Continuation (*2)PHC Service during 3-month Continuation Phase£3,236
MiscellaneousTravel, training, insurance, and other variable costs£1,000
£9,931

[+] Cost Breakdown - Hardware

(*1) Hardware Breakdown
CategoryDescriptionTotal Cost
Single Board Computer Set x5Raspberry Pi 500, Mouse, hdmi cable, power cable)£722
Monitor x5Mini-Monitor (for RP500)£480
Site UPSUninterruptible Power Supply (UPS) for site computers.£240
£1,442

[+] Cost Breakdown - People

(*2) PHC People Costs [Review=M1, Setup=M2,3, Continuation=M4,5,6]
Role People Hourly Rate M1 M2 M3 M4 M5 M6 Total (GBP)
PHC Strategist David Winter £12.60 10 8 8 8 8 8 £630
PHC Analyst Abubakr Harakat £8.40 5 16 16 16 16 16 £714
PHC Admin PHC Admin £4.90 5 24 24 24 24 24 £613
PHC Trainee [name1]
[name2]
[name3]		 £1.68 0 48 48 72 72 72 £524
Project People Brandon
[name2]
[name3]		 £8.40 10 72 72 72 72 72 £3,108
Total £277 £1,038 £1,038 £1,079 £1,079 £1,079 £5,589

Footnote - People Costs and PICS Eligibility: The people-related costs shown above relate to funded governance, delivery, leadership, and trainee roles agreed at the outset of the project. These paid hours are not eligible for PICS (Pro Bono Social Impact Credits). PICS applies only to unpaid or underpaid service contributed outside funded roles. PHC Service maintains a clear, auditable separation between funded work and any pro-bono contribution, preventing double recognition while ensuring transparency to funders.

[+] Appendices

Appendix Highlights:

  • Community Share Protocol: 10% allocation recognising grassroots contributors.
  • PHC Share-Out Mechanism: Structured redistribution of project value to consultants and humanitarian causes.
  • PHC Service Cost Model: Tiered accessibility ensuring humanitarian affordability.
  • Trainee Integration Pathway: Local capacity building via live project experience.
  • Consultant Gallery: Recognition of all certified PHC participants via PHC Portal listings.

[+] 6-Month Forecast

CategoryMonth 1Month 2Month 3Month 4Month 5Month 6Total
IT Tooling0001,900001,900
PHC Start Pack001,4420001,442
People - Review27700000277
People - Setup01,0381,0380002,076
People - Continuation0001,0791,0791,0793,237
Miscellaneous01,00000001,000
TOTAL2772,0382,4802,9791,0791,0799,932

[+] Links & Documents